PRIVACY POLICY
Effective Date: June 11, 2026
1. DATA CONTROLLER
Haynsworth Photography
A Division of Haynsworth Creative LLC
Attn: Holt Haynsworth
3737 Atwell Street, Suite 204
Dallas, Texas 75209
Email: Studio@HaynsworthPhotography.com
2. INFORMATION WE COLLECT
We may collect personal information directly from you, from schools, organizations, event hosts, or through our website and services.
Information may include:
• Name
• Address
• Email address
• Phone number
• Student name and grade level
• Parent or guardian information
• Payment information
• Order history
• Photographs and image files
• Website usage information
• IP address and device information
• Communication preferences
We may also receive information from schools, daycare centers, sports organizations, event organizers, and other institutions that engage our photography services.
3. WHY WE PROCESS YOUR INFORMATION
A. Contract Performance
We process personal information to:
• Schedule photography sessions
• Photograph events, schools, sports leagues, and organizations
• Process orders
• Deliver photographs and products
• Provide customer support
• Communicate regarding orders and services
Legal Basis: Contract performance and legitimate business interests.
B. Marketing Communications
We may use your information to:
• Send reminders about upcoming photography events
• Notify you when images are available
• Send special offers and promotions
• Inform you about new services
You may unsubscribe at any time.
C. Website Operations
We use information to:
• Maintain website security
• Prevent fraud
• Improve website performance
• Analyze visitor activity
• Troubleshoot technical issues
D. Legal Compliance
We may process information as required by applicable laws, tax regulations, accounting requirements, or court orders.
4. PHOTOGRAPHY AND IMAGE PROCESSING
When providing photography services for schools, sports organizations, events, businesses, or private clients, we process photographs and associated information necessary to:
• Identify subjects
• Organize image galleries
• Fulfill orders
• Produce photographic products
• Deliver digital downloads
• Provide customer support
Images may be displayed in password-protected galleries, printed materials, portfolio displays, social media, marketing materials, or website galleries where appropriate permission has been granted or where permitted by law.
If you wish to request removal of an image from promotional use, please contact:
Schools@HaynsworthPhotography.com
5. SMS MESSAGING
By providing your mobile phone number, you consent to receive text messages from Haynsworth Photography regarding:
• Order updates
• Appointment reminders
• School photography notifications
• Customer service communications
• Marketing messages where permitted
Message frequency varies.
Message and data rates may apply.
You may opt out at any time by replying STOP.
For assistance, reply HELP.
Mobile opt-in information and phone numbers will never be sold or shared with third parties for their own marketing purposes.
We use Twilio to facilitate SMS communications on our behalf.
6. THIRD-PARTY SERVICE PROVIDERS
We may share information with trusted service providers that assist in operating our business, including:
• GotPhoto
• Stripe
• Square
• PayPal
• Twilio
• Google Analytics
• Google Ads
• Microsoft 365
• Cloud storage providers
• Shipping providers
• Professional photo labs and fulfillment partners
These providers receive only the information necessary to perform their services.
7. DATA RETENTION
We retain personal information only as long as reasonably necessary to:
• Fulfill contracts
• Provide customer service
• Maintain archives
• Comply with legal obligations
• Resolve disputes
Order records and accounting information may be retained for up to seven years or longer when required by law.
Photographs may be retained indefinitely unless deletion is legally required or specifically requested and permitted.
8. INTERNATIONAL DATA TRANSFERS
Because some service providers may operate outside your country of residence, information may be transferred and processed internationally.
We take reasonable measures to ensure appropriate safeguards are in place when information is transferred.
9. YOUR PRIVACY RIGHTS
Depending on applicable law, you may have the right to:
• Access your personal information
• Correct inaccurate information
• Request deletion of information
• Restrict processing
• Object to processing
• Withdraw consent
• Request portability of your information
To exercise these rights, contact:
Studio@HaynsworthPhotography.com
10. COOKIES AND TRACKING TECHNOLOGIES
What Are Cookies?
Cookies are small files stored on your device that help websites function and improve user experience.
How We Use Cookies
We use cookies to:
• Remember preferences
• Maintain website functionality
• Analyze traffic
• Improve marketing effectiveness
• Measure advertising performance
Services We Use
Our website may use:
• Google Analytics
• Google Ads
• Meta Pixel
• GotPhoto
• Embedded social media content
You may disable cookies through your browser settings.
11. SOCIAL MEDIA
Our website may contain links to social media platforms, including:
• Facebook
• Instagram
• Pinterest
• X (formerly Twitter)
• YouTube
When you interact with these services, their privacy policies govern the collection and use of your information.
12. CHILDREN'S PRIVACY
For school photography programs, we may receive information regarding students from educational institutions solely for the purpose of providing photography services.
We do not knowingly collect personal information directly from children through our website without appropriate parental or institutional authorization.
Parents and guardians may contact us regarding information associated with their child.
13. SECURITY
We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.
No internet transmission or electronic storage system can be guaranteed to be completely secure.
14. CHANGES TO THIS POLICY
We may update this Privacy Policy periodically.
Changes become effective when posted on this page.
The Effective Date at the top of this policy reflects the latest revision.
CONTACT INFORMATION
Haynsworth Photography
A Division of Haynsworth Creative LLC
3737 Atwell Street, Suite 204
Dallas, Texas 75209
Studio@HaynsworthPhotography.com
Schools@HaynsworthPhotography.com
If you have any questions regarding this Privacy Policy or the handling of your personal information, please contact us at Studio@HaynsworthPhotography.com.
